Joint Secretary

(Board Member Position)

Job brief
As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Requirements and skills:
○ Proven work experience as a Secretary or Administrative Assistant
○ Familiarity with office organization and optimization techniques
○ High degree of multi-tasking and time management capability
○ Excellent written and verbal communication skills
○ Integrity and professionalism
○ Proficiency in MS Office
○ High school diploma

Duties and Responsibilities
● Answer phones and respond to emails
● Book meeting rooms, arrange conference calls, take messages and minutes during meetings
● Prepare and distribute correspondence, memos and forms
● Develop and maintain a filing system
● Manage database entry and client files
● Order and maintain office supplies
● Make travel arrangements
● Manage current agenda and arrange new meetings and appointments
● Assist with bookkeeping, presentations, reports, emails and letters
● File and update contact information of clients, employees, suppliers and partners
● Document expenses and financial information
● Implement and develop office procedures
● Maintain confidential information, file and store them accordingly
● Organise and distribute messages to the appropriate team members

Please note!
Please note that all job vacancies are volunteer positions at the current moment, hence we are looking for committed candidates that are willing to work without any salaries.